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2016-2017 Per Capita Assessments

The Grand Lodge membership year will end on June 30 and per capita invoices will be prepared soon. Please review the following instructions to ensure that your lodge will be invoiced correctly.

1. Enter all remits by June 30.
Remitted dues entered after June 30 will not be recorded.

2. Complete all remaining iMember updates by July 15.
Ensure that all applications, degrees, and dates of death are entered into iMember by July 15.

3. Make any needed corrections to your roster by July 15.
• Run your Lodge Activity Summary Report, to see your lodge’s number of active members.
• Select the date range July 1, 2016 to June 30, 2017.
• Your per capita invoice is based on the number of active members (all degree levels) minus dues remissions.
• Once your invoice has been issued, it cannot be edited and must be paid as is.

4. Pay your per capita invoice promptly.
• A per capita invoice will be mailed to your lodge secretary on Tuesday, August 1.
• Please submit your payment as soon as possible; per the California Masonic Code, this bill’s payment does not require a lodge vote.
• Your per capita invoice must be paid prior to the start of Annual Communications sessions in order for your lodge to retain its votes.

5. Be prepared in case of audit.
Each year, Grand Lodge randomly selects lodges to audit, to ensure that proper procedures were followed for recording dues remissions and suspensions for non-payment of dues. If your lodge is randomly selected, you will receive an email requesting documentation. Please be prepared to provide the following:
• For remissions: Provide the lodge minutes where remissions were approved by the lodge and your Charity Committee’s report for each remission recommendation.
• For suspensions: Provide copies of the certified mailing receipt from mailing the suspension, and the lodge minutes during which the member was declared suspended.

Thank you in advance for your hard work in maintaining your member rosters. If you have any questions about this message or updating your member records, please contact Member Services (415) 292-9180 or memberservices@freemason.org.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact Us

Grand Lodge of California
1111 California Street
San Francisco, CA 94108

p: (415) 776-7000

e: memberservices@freemason.org